DRAFT FOR USE AFTER MANAGEMENT APPROVAL. NO EMAIL HAS BEEN SENT.

Subject: Matrix approved Scope 3 data request: [activity], [site], [period]

Dear [PIC name and job title],

Following [approver]'s approval on [date], reference [decision ID], please provide the records below for [legal entity], [site or project] and [start date to end date].

Activity: [specific activity]
Approved method: [method and factor approach]
Required data: [exact fields, units and level of detail]
Evidence: [source document types and approved sharing route]
Collection link: [individual scoped collection link issued after the actual management approval is recorded]
Link access: no ChatGPT login; expires after 90 days and can be revoked. Please do not forward it.
Due date: [date]
Technical contact: [name and contact]

For example, a concrete request would ask for supplier, mix/specification, quantity in m3, delivery period, delivery-note reference, any suitable product emissions declaration and whether its factor already includes delivery. Please use the approved site and period only.

Please record unavailable months, suppliers or fields in the gaps section rather than entering zero. Confirm quantity units and whether totals cover the whole period. Keep employee personal data and unrelated commercial records outside this request. Use the agreed protected route for supporting evidence.

If the records sit with another owner, please tell us who holds them so we can update the responsibility record. We will review the submission with you and return any queries before calculation sign-off.

Regards,
[JRC coordinator]
[Contact details]