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Subject: Matrix Scope 3 workshop: proposed participants and preparation

Dear [Matrix coordinator],

We propose a three-hour Scope 3 workshop on [date and time] at [venue or meeting link]. The session will identify business priorities, test emissions relevance and assess which records can support the first calculation work package.

Please confirm named representatives and their job titles from Procurement / QS, Finance / accounts payable, Project / Site / Logistics, ESG / HSE / waste, HR / payroll / travel administration, Design / Asset / Property Operations, and a management sponsor. Please identify an alternate where needed.

Before the session, please confirm [reporting entity], [reporting period], [candidate sites] and the person authorised to approve the resulting proposal. Participants should bring one redacted example of the records they manage, or a short description of the relevant system. Please do not email employee-level personal data or unrestricted confidential files with the RSVP.

The workshop will cover:
1. Scope 3 activities and Matrix's existing disclosures.
2. Business importance and financial cost ratings.
3. Emissions-relevance review and a provisional activity shortlist.
4. Data availability, collection effort and proposed methods.
5. A management proposal covering activities, pilot sites, owners and the wider coverage plan.

Business survey: [full Survey 1 invitation link or access code supplied by JRC]
Landing page: https://workshop.jrcesg.com/priority
Data readiness survey: [full Survey 2 invitation link or access code supplied by JRC]
Landing page: https://workshop.jrcesg.com/readiness

Participants do not need a ChatGPT account or login. The bare landing-page addresses need the full invitation link or access code. Survey 2 opens only after the facilitator confirms exactly five activities and records the relevance review. Training materials: https://workshop.jrcesg.com/training

The management proposal will require approval before targeted operational data requests are issued. Please confirm participants by [RSVP date] and flag any missing function.

Regards,
[JRC facilitator]
[Contact details]